Leasing Process & Steps
A Growing Company needs a strong Real Estate partner... One that helps builds its business.
Real estate decisions by corporations are, in reality, financial decisions. Once a corporation concludes it needs a particular piece of real estate in order to operate its business effectively, the real estate decision has been made.
We save companies of thousands of dollars negotiating their leases and we don't charge them a dime.
Our Tampa Bay tenant representation process is rigorous and exacting. The key to our process is ensuring that the right people, with the right talent and tools are available to find you the right place.
Our process includes:
- Define your requirements
- Locate suitable property
- Tour properties
- Make a lease proposal
- Space planning and architectural evaluation
- Analyze responses
- Negotiate the lease
- Close the transaction
- Coordinate Occupancy
With a integrated approach to Tenant Representation, and a depth of industry expertise. Ford Agency is unmatched when it comes to meeting your real estate needs in Tampa Bay
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Commercial Space Analysis
Using your head count plan by job title and your standards for support space, we determine your approximate space requirement, such as reception area, conference rooms, private office and storage space.
Building Search
Often the most time-consuming aspect of finding space is locating and sifting through all of the available options. Using our extensive database, we locate buildings that meet your size, economic and geographic criteria and schedule showings at each of them.
Our market summary report details all sites presented, making it easy for clients to narrow the list of buildings they intend to request proposals from.
We find alternatives and use them to your advantage. We do the legwork by collecting all the information and negotiating the lowest possible rental rate.
Lease Analysis
Tenants are frequently unaware of the complexities of comparing different properties. To complicate it further, landlords frequently use terms differently. A Tenant Representative can analyze individual properties so they can be directly and fairly compared to each other.
Our market analysis and cost comparison analysis breaks down each building’s total lease costs by operating expense, taxes, utilities, build-out costs and landlord profits. This breakdown can be done on each building monthly and yearly, and provide the total lease cost. Our clients easily and accurately compare buildings meeting their criteria.
Negotiating the Lease
It takes time and effort to collect more information - and of a better quality - than the competition. We negotiate effectively because we do our homework. We negotiate knowing both tenants' costs and landlords profits.
Coordinating the Move
To assure your space is completed as contracted, we attend construction meetings during build-out, as well as during the final walk through. We also assist clients in coordinating movers, telephone installers and furniture vendors.
WE SAVE COMPANIES $ THOUSANDS $ OF DOLLARS NEOGTIATING THEIR LEASES.
When should I start?
One of the biggest mistakes tenants make at the end of their lease term is wait too long before starting the search for new space, or of negotiation of a lease renewal.
A tenant that waits until 90 days prior to lease expiration to ask their landlord for a lease renewal is basically telling the landlord that they are not considering any other options.